1. Objective

The objective of this policy is to ensure that the digital content hosted on the official portal of Govt. Boys Higher Secondary School Sogam (bhsssogam.edu.in) is archived efficiently, ensuring historical records, circulars, and academic notifications are preserved and accessible according to compliance standards.

2. Scope

This policy applies to all active content modules, including the Notice Board, News & Media, Examination Results, and Downloadable Documents.

3. Content Retention & Archival Timeframes

• General Notices & Circulars: Moved to the archive section 365 days after the date of publishing.
• Examination Results: Retained on the active portal for 2 academic years, after which they are securely archived.
• News & Events: Moved to the historical archives after 2 years.
• Tenders & Recruitments: Archived 6 months after the expiration or closing date.

4. Access to Archived Content

Archived content is removed from the primary navigation structure to maintain portal performance and user experience. However, crucial archived documents (like past board results or major circulars) remain accessible via the portal's integrated Search function or upon direct request to the IT Desk.

5. Permanent Deletion

Content that has exceeded a historical lifespan of 5 years and holds no legal, administrative, or academic value may be permanently purged from the server to optimize hosting resources, subject to the approval of the Principal.